JOIN OUR TEAM
At HomeTeamNS, we are driven by passion. We are looking for dynamic individuals to join us in our mission in honouring Home Team NSmen for the roles they play in ensuring a Safe and Secure Singapore. Join us on a challenging and rewarding experience!
OPEN POSITIONS
Executive, Clubhouse Operations
Work Location: HomeTeamNS Khatib
Job Overview
Assist in the planning, organizing and control the operations of the Clubhouse. Responsible for general maintenance, housekeeping, security, disciplinary matters and operational efficiency of the Club.
Job Responsibities
- Assist the Clubhouse Manager in the management of the Facility Management service provider for all contract provisions, including third-party service provider management, preventive and reactive maintenance, setup for events and the upkeep of service quality and performance standards of the clubhouse and its facilities.
- Work in tandem with the Property and Estate Management Department in overseeing any upgrading works at the clubhouse.
- Ensure control and compliance of service contractors’ scope of work and assigned duties.
- Establish and manage all issues pertaining to long or ad-hoc service contractors, and any external agencies relating to Club Operations
- Assist the Clubhouse Manager in measurement of the quality performance of the Facility Management service provider in accordance with the contract.
- Establish and ensure adherence to relevant standards through regular inspections to maintain operational efficiency.
- Analyse processes for improvement and implementing strategies to enhance operational efficiency
- Assist in the maintenance work analysis and preventive maintenance checklists.
- Exercise expenditure controls for the Clubhouse and keep tab of budget expenditures.
- Ensure adherence to HomeTeamNS’ finance and procurement procedures.
- Handle Tender(s) or Quotation(s) exercises for service contractors as and when necessary.
- Assist in budget preparation and reports preparation.
- Ensure strict compliance with established policies, procedures, guidelines to enhance clubhouse efficiency.
- Ensure that all permits required for the Clubhouse are in accordance with statutory requirements.
- Plan and maintain an efficient registry and filing system for the Operations department. Ensure proper documentation of repair, maintenance and servicing history for all facilities, systems, services and building defects.
- Coordinate and attend all progress/ performance meetings with service contractors.
- Work with facilities team on inventory management and stock control for amenities and supplies.
- Conduct in-house training for FM staff, housekeepers, lifeguards, security officers to upkeep service standards where necessary.
Others:
- To deliver the organisation’s vision and mission.
- To deliver excellent customer service and maintain relationships with internal and external stakeholders.
- Assist in the formulation of workplan/budget for each financial year and implement approved annual workplan tasks.
- Prepare / assist in preparing reports and / or proposal papers to Executive Committee for approval for matters pertaining to Operations.
- Any other duties as assigned.
Job Requirements
- Minimum Diploma in Facility Management, Engineering, Business Management, or any related field.
- Preferably have relevant experience in clubhouse/hospitality industry or similar industry.
- Proficient in MS Office and databases.
- Must possess good leadership skills with strong project management skill.
- Able to multi-task, handle stress and work with people of all levels.
- Possess good management/organizational skills.
- Good interpersonal, social, verbal, and written communication skills.
- Meticulous, reliable and demonstrate high integrity.
- Must be prepared to work irregular hours, including weekends and public holidays.
